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CONTENTS
Administrative
Referee
DUTIES
OF THE ADMINISTRATIVE REFEREE
MEET
DAY PRE COMPETITION DUTIES
DURING
THE COMPETITION
AFTER
THE MEET
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While the Meet Referee is in charge of all competition
and administration of the meet, he or she will
frequently delegate certain areas of responsibility,
such as Deck Referee who supervises the actual
competition, and Administrative Referee who
supervises the logistical part of the meet. The
larger a meet becomes, the more useful the positions
of Deck and Administrative (Admin) Referee become.
1.1.
Deputy Meet Referee who may be in charge when the Meet
Referee is called away
1.2.
Supervision of:
1.2.1.
Clerk of Course
1.2.1.1.
Even though many meets are pre seeded, a clerk of course is a
valuable ally at any level of competition. At a deck
seeded meet, or prelim/finals meet where there are
deck seeded events, they are indispensable. This is
especially true for distance events and/or relays
which often require a positive check in. The clerk
of course helps with scratches, relay cards, and is
a general communicator with coaches. Often the
clerk’s station will handle heat sheets for
coaches as well as general information. At the
younger levels of age group meets the clerk and
assistants usually see that heats are arranged
properly and directed to the starting area. If a
scratch box is used at meets, the clerk supervises
it. The clerk must be informed as to how you want
scratches handled. In the case of scratches from
finals, you may prefer to have this scratch reported
directly to you from the swimmer or coach. Meet with
the clerk early and explain how you wish to handle
relay cards. When do relay swimmers need to be
listed on the card? What time do the cards need to
be returned to the clerk’s station so they can be
distributed to the lane timers? If the meet will
have time trials, the clerk is the most logical
person to take those entries and keep you advised.
In the case of an event reseed, the clerk and
assistants can help distribute reseed sheets to
coaches.
1.2.2.
Timing Equipment Operator & Timing Judge
1.2.2.1.
This is the most visible area that the Admin Referee works
in. It is most important to develop rapport and
mutual respect early on with your Timing Equipment
Operator. Make sure you are familiar with the
equipment being used, and features of the system.
Hopefully, the equipment operator will be
experienced with his equipment. During the meet sit
next to the operator if at all possible. Identify
what he or she can deal with and what you will
approve or adjust.
1.2.2.2.
Remember. You are responsible for the official
time for each swimmer.
1.2.2.3.
Determine early whether you will use a Timing Judge, or
perform timing adjustments yourself. Make sure you
have set up to collect the necessary, secondary
information needed. Run system differences between
pads and watches during non pressure parts of the
meet. This will give you an idea of timers’
accuracy and consistency. Determine in advance how
you want all timing records maintained and filed.
Determine who and how you will watch for records.
1.2.3.
Computer Operators and Desk Personnel
1.2.3.1.
Establish rapport early with the Computer Operator. He or
she will probably be your best friend at the
meet. Find out what system and software is in use
and determine how flexible the system is. Make sure
it will generate time lines and flag swim offs, cut
times, and records. Find out how it reports
qualifications for Finals. Determine what reports he
or she can give you to help manage the meet.
Occasionally, a change must be made to the data
base, such as name, team, or age. Establish a
control protocol for these changes. A specific
"Change Form" should be used, signed by
either the Meet or Administrative Referee, and only
the computer operator enters that data.
1.2.3.2.
Identify Desk Personnel and their jobs early. If you use
runners determine where things get posted and who
approves before they post. If they are not near you,
establish how you will communicate with them.
1.2.3.3.
Announcers should be given instructions as to what to
announce, and when. Particular attention should be
given to recording the time when announcing
finalists following preliminary events. Review with
the announcer the exact wording and information to
be announced.
1.2.4.
Results from Preliminary and Final Heats
1.3.
Develop a feel for what Issues are arising
1.3.1.
Coaches frequently bring concerns or questions to you first.
1.3.2.
Maintain an objective view of DQ’s
1.4.
Often, preventive officiating starts with you
1.5.
Entry Problems/Scratch Issues/Timing
Resolution
1.6.
Be a sounding board for the Meet Referee
1.7.
Trainer for Apprentice Admin Referee
MEET
DAY PRE COMPETITION DUTIES
2.1.
Meet with Chief Judge or Head Stroke
& Turn
2.2.
DQ slip routing-Including Deck
Referee sign off
2.3.
Communications on DQ’s so you
understand confirmation language
2.4.
Relay take off slips’ availability
2.5.
Verify forms and reports you need are on hand
2.5.1.
DQ slips, relay cards, scratch slips
2.5.2.
DQ record form, scratch from finals
form, no-show penalty form
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3.1.
Watch the races and observe the timing
3.1.1.
If needed do time
corrections/resolutions
3.1.2.
Be alert for specific lane problems
on timing
3.1.3.
Double check that the number of
swimmers is correct
3.1.4.
Watch splits to insure they are
being picked up by equipment
3.2.
Receive preliminary results and review
3.2.1.
Watch for swim offs-Particularly
ties affecting alternates and potential swim offs in
the event of a scratch or multiple scratches
3.2.2.
Approve for distribution to posting
and announcer
3.2.3.
Make sure the announcer is
announcing preliminary results and the time
3.2.4.
When a scratch from finals occurs,
immediately call for the coach of the alternates or
any seeded from Consols into Finals (Be proactive)
3.2.5.
Scratches from Finals
3.3.
Record and have a sign-off by
swimmer or coach (preferably the coach)
3.4.
Disqualifications
3.5.
If possible, know when they are
called and confirmed or rejected
3.6.
Record DQ, who called, and
infraction
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4.1.
Make sure the scores are correct before leaving the venue
4.2.
Make sure you know of any records and all paper is processed
4.3.
Touch base with the computer operator and Meet Director on
distribution of final results
4.4.
Thank everyone who has been on your team. They have all
worked hard with you.
4.5.
On the way home do your own post meet evaluation reflecting
on what you’ll do better next time
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