PROCEEDINGS AT GENERAL MEETINGS
THE BUSINESS OF AN ANNUAL GENERAL MEETING (see Art. 13)
The business of an Annual General Meeting shall be:-
a) Where applicable, the nomination and election of Officers of the Association and the appointment of Members of the Council to serve for the ensuing two years;
b) The receipt of reports upon the years under review;
c) The presentation of an Audited Statement of Accounts and a Report from the Treasurer;
d) The transaction of any other business properly brought before the meeting.
If any member desire to bring forward any Motion or Resolution at such meetings, he shall give notice in writing of the same with a copy of such proposed Motion or Resolution to the Honorary Secretary of the Association to be received by him no less than seven (7) days before a Council Meeting. The Council shall cause the amendment to be circulated to all members not less than twenty one (21) clear days before the date of the meeting.
QUORUM NECESSITY THEREFOR
No business shall be transacted at any General Meeting unless a Quorum of members is present at the time when the meeting proceeds to business. Ten (10) persons qualified to vote or 2/3 of the number of qualified voters, whichever is less, personally present shall be a Quorum.
WHEN NO QUORUM IS PRESENT UNDER 42
If within forty-five minutes of the time appointed for the meeting, a quorum shall not be present, the meeting shall stand adjourned to the same day in next week, at the same time and place, and if at the adjourned meeting a quorum shall not be present within half-hour from the time appointed for the meeting, the Members present shall be a quorum.
CHAIRMAN
The Chairman of the Meeting shall be as is provided in Articles 14 and 15.
ADJOURNMENT
The Chairman may with the consent of the meeting at which a quorum is present (and shall if so directed at the meeting) adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for ten days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid, it shall not be necessary to give notice of an adjournment or of the business to be transacted at any adjourned meeting.
VOTING PROCEDURE
At any General Meeting a Resolution put to the vote of the Meeting shall be decided on a show of hands of the members present and entitled to vote, unless a poll is (before or on the declaration of the result of the show of hands) demanded by the Chairman or by at least five members, and unless a poll is so demanded a declaration by the Chairman that a Resolution has on the show of hands been carried, or an entry to that effect in the Book of Proceedings of the Association shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that Resolution.
DEMAND FOR POLL
If a poll is duly demanded, it shall be taken in such manner as the Chairman directs, and the results of the poll shall be deemed to be the Resolution of the meeting at which the poll was demanded.
The demand for a poll shall not prevent the continuance of a meeting for the transaction of any business other than that on which the poll was demanded. The demand for a poll may be withdrawn.
VOTING RIGHTS OF MEMBERS
Subject to the provisions of Article 37 and 42 the voting rights of Members of the Association shall be as follows:-
a) Full Member which is a Club – Three (3) representatives present each with one (1) vote.
b) Associate Members – One (1) representative present with one (1) vote.
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