Amateur Swimming Association of
BLP8.4 Membership Renewal Procedure using HyTek Team Manager
Teams or individuals using HyTek
TM5.0 can submit their list of swimmers for ASAJ registration by creating an
athlete roster file and athlete roster report (pdf format) and emailing BOTH to
the ASAJ Office. The athlete roster report will be used as the official
registration document to validate the correct names have been imported into the
ASAJ database. This method can ONLY be used if the team/individual has entered
at least the following information in their database.
Swimmer’s Data (Surname, First name, Middle name, Preferred
name (if applicable), Sex, Date of birth, Citizenship/Country, Other Federation
(if any), Club, home phone, cell phone, email)
At least one parent’s data as Primary Contact
(Mother/Father/Guardian Name, cell phone, work phone, email)
Procedure to create the Hytek export
file (Athlete Roster)
Then select a folder for the file that can be easily
accessed. Select relevant team and group filters. Be sure that the box next
to Include Contact and Group Information
is ticked. Click [OK]. Email the file created as an attachment.
To avoid sending the complete list of athletes in each submission,
we suggest that new registrations be uniquely identified by creating and using
a Filter Group eg School Year=FR. You must remove
this filter from the athlete data as soon as his/her registration has been
done.
Procedure to create the Hytek report file (Athlete Roster)
Select the relevant Team and Group Filters. Click [Create
Report]. Print the report to a pdf printer. Hard copy can also be created by
sending the report to a regular printer.
